# Incident reporting time and cost calculator

> Enter your incident volume, minutes per step and hourly cost to see your yearly time and cost.

Source: https://incidentkit.ai/tools/incident-cost-calculator · Updated Oct 5, 2026

Free, runs in your browser: https://incidentkit.ai/tools/incident-cost-calculator

## How to use it

1. Enter incidents per year across your sites.
2. Enter the average minutes your team spends on each step today.
3. Enter a blended hourly cost for the people involved.
4. Change the intake time to see what faster reporting does.

## Frequently asked questions

### Where do these numbers come from?

Only from what you enter. The calculator uses no benchmarks, so the result reflects your own process.

### What is not included?

Costs that are hard to count: harm to patients or workers, penalties, insurance premiums, lawsuits and turnover. They are usually larger than staff time, so this number is a floor.

### How do I get a good estimate of minutes per step?

Time five recent incidents from start to finish, or ask the people who file, route and review them. Averages from a few real cases beat guesses.

## Related

- [Incident reporting software pricing: free to start](https://incidentkit.ai/pricing)
- [Replace Paper Incident Forms: A Practical Switch Plan](https://incidentkit.ai/use-cases/replace-paper-incident-forms)
- [Incident management software buyer's guide: how to choose](https://incidentkit.ai/guides/incident-management-software-buyers-guide)
- [Lauren: AI incident intake that a person signs](https://incidentkit.ai/product/lauren)
- [IncidentKit vs paper and spreadsheets: honest comparison](https://incidentkit.ai/compare/paper-and-spreadsheets)