The jobs incident data supports.
How to do each job well, healthcare or industrial, and what changes when the record is one connected thing. Useful even if you never buy.
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- ADMINISTRATOR OR DIRECTOR OF NURSING STILL USING PAPER FORMS
How to replace paper incident forms
Replace paper with a short form that opens where the event happened and goes straight to an owner. Run it beside paper on one unit for about 30 days, check counts weekly, then cut over. Keep a one-page downtime form for outages.
Read the guide - QUALITY LEAD, SAFETY OFFICER OR EHS MANAGER WHO WANTS CLOSE CALLS REPORTED
How to build a near-miss reporting program
Near-miss reporting works when reports are short, nobody is blamed and the reporter hears what changed. Define a near miss, triage by how bad it could have been, investigate the high-potential ones and share the fixes.
Read the guide - ADMINISTRATOR OR QUALITY DIRECTOR AT A SURGERY CENTER OR NURSING HOME
How to stay survey-ready every day
CMS surveys of ASCs and nursing homes are unannounced, so readiness is a weekly habit, not a project. Keep five records current: the incident log, transfers and deaths, QAPI minutes with data, a corrective-action log with verification, and training records.
Read the guide - QUALITY DIRECTOR OR ADMINISTRATOR WHO RUNS THE QAA OR QAPI COMMITTEE
How to run QAPI committee meetings
A nursing home QAA committee meets at least quarterly. It needs the director of nursing, the medical director or designee, the infection preventionist and three other staff including a leader. A good meeting reviews data, tracks actions and checks that fixes worked.
Read the guide - QUALITY OR EHS MANAGER WHO OWNS THE CORRECTIVE-ACTION LOG
How to close corrective actions with proof
A corrective action is closed only when the change is in place and a dated check shows it worked. Give each action one owner, a due date, a success measure and a check date. Prefer design changes to retraining.
Read the guide - DIRECTOR OF NURSING OR HOSPITAL NURSE MANAGER WHO REVIEWS EVERY FALL
How to report and review falls
Report every fall, with or without injury. CMS counts a resident found on the floor as a fall. Record time, place, activity, footwear, call light and medication changes, screen unwitnessed falls with injury, and review patterns.
Read the guide - DIRECTOR OF NURSING, PHARMACY LEAD OR ASC NURSE MANAGER WHO REVIEWS MEDICATION ERRORS
How to report a medication error
Report every medication error, even catches. Record what was ordered, what happened, the stage and the harm. Grade severity with the NCC MERP index, A to I. In nursing homes, CMS counts a significant error apart from the overall error rate.
Read the guide - NURSING HOME ADMINISTRATOR OR ABUSE COORDINATOR WHO REPORTS ALLEGED ABUSE ON A CLOCK
Abuse and neglect reporting deadlines for nursing homes
Nursing homes must report alleged abuse, or an event with serious bodily injury, immediately and within 2 hours. Other allegations are due within 24 hours. Results are due within 5 working days. Check your state for shorter deadlines.
Read the guide - EHS MANAGER OR HR LEAD WHO KEEPS THE OSHA 300 LOG
How to automate the OSHA 300 log without losing control of it
Each recordable injury goes on the OSHA 300 log and a 301 report within 7 calendar days. Post the 300A February 1 through April 30 and keep records 5 years. Software captures and totals; a person decides and certifies. IncidentKit's OSHA exports are rolling out.
Read the guide - SUPERVISOR, EHS MANAGER OR HR LEAD WHO TAKES THE FIRST CALL AFTER AN INJURY
How to handle workplace injury reporting
Employers need a reasonable way for employees to report injuries, and must tell them. After a report, decide three things. Does OSHA need a call (8 or 24 hours)? Is it recordable (7 days)? What goes to workers' compensation? Retaliation for reporting is prohibited.
Read the guide - RISK MANAGER, QUALITY LEAD OR EHS INVESTIGATOR WHO RUNS THE REVIEW
How to run a root cause analysis that leads to action
Run a root cause analysis by building a timeline, finding contributing factors and asking why until you reach a system cause. Rank actions by strength and scale effort to severity. CMS tells surveyors to check whether a facility stops at staff error or digs into causes.
Read the guide - RISK OR QUALITY LEADER WITH AN OLD INCIDENT SYSTEM AND A RENEWAL DATE COMING
How to switch from legacy incident software
Switch in five moves. Confirm export rights. Export everything, including attachments and audit history. Map old categories to a shorter list. Run both systems 30 to 60 days, then make the old one read-only. Keep records as long as rules require, such as 5 years for OSHA logs.
Read the guide - ADMINISTRATOR OR RISK MANAGER RESPONSIBLE FOR SITES WITH CONTRACTORS, TEMPS AND VISITORS
Contractor and visitor incidents: who reports and records what
Sort a non-employee incident by who was hurt and who supervised the work. OSHA logs cover employees and workers you supervise day to day. An injured visitor never goes on the 300 log. Patient-safety events go to QAPI. Premises claims go to your carrier. One incident can be all three.
Read the guide - SAFETY, SECURITY OR NURSE LEADER BUILDING A VIOLENCE REPORTING PROCESS
How to set up workplace violence reporting
Report every act or threat of workplace violence, even with no injury, because most programs see only part of it. OSHA has no violence standard and uses its General Duty Clause. Accredited hospitals face Joint Commission rules. Use one short report, protect the reporter, review monthly.
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Start with one incident.
Create your kit in about ten minutes and report the first incident the same day. Free to start, no card.